Brownhills Community Colts F.C.
Chairman : Mr Howard Fullelove.166 Watling Street,Brownhills
Walsall,West Midlands,WS8 7LU
Secretary: Mr Howard Fullelove address as above.
01543 372520.
The Constitution of Brownhills Community Colts Football
Club.
(Hereinafter called “The Club”)
Basis of the Constitution.
The Club, being created by Parents, Guardians, and others within the local community, exists to enable local young persons aged 6 to 18 years of age to participate in activities and to enjoy the benefits of team membership.
The interests of The Club are represented each year by a committee formed from persons closely associated with residing teams, or as approved by the Committee.
In order that The Club, its values and ideas can be maintained in future years, the residing committee has compiled this document “The Constitution of Brownhills Community Colts Football Club”.
Amended 2005.
To the members at the Annual General Meeting in the September 2005.
Subject to approval at the A.G.M this constitution supersedes all previous constitutions.
Articles of the Constitution.
1. The Club shall be represented by a committee which shall be structured
as follows:
PRESIDENT
CHAIR
VICECHAIR
GENERAL SECRETARY
SECRETARY (Girls)
CHILD WELFARE OFFICER
TREASURER
COMMITTEE MEMBERS
2. The Chair, vice chair, General Secretary, Secretary (Girls), Child
Welfare Officer, Treasurer, and members shall be elected from persons
closely associated with resident teams on a voluntary basis.
3. The Chair or General Secretary shall be informed in writing of persons
elected from or to the positions of Chair, General Secretary, or Treasurer.
4. Each team has the right to be represented on the committee by a minimum
of 1 and a maximum of 4 persons.
5. The committee shall be formed (or reformed) at the A.G.M each year,
where upon a Chair, Vice-chair, General Secretary, and Treasurer shall
be elected (or re-elected).
Retiring officers shall be eligible for re-election en-bloc.
All other candidates for election as officers or committee members shall
be nominated in writing to the General Secretary 21 days prior to the
A.G.M.
Names of persons nominated shall be circulated with the notice of the
A.G.M.
In addition to the members so elected the committee may co-opt up to 4
Further members provided that the numbers of co-opted members shall not
exceed 25% of the total committee.
No members shall exercise more than 1 vote, but in the case of an equality
of votes the Chair will have a second or casting vote.
Members under the age of 16 shall not be entitled to vote.
A total of 3 sub-committees can be formed to deal with special matters
comprising of at least 4 committee members who will appoint a chair.
6. The management committee shall meet as often as is necessary.
Any committee members failing to attend 3 consecutive meetings without
satisfactory explanation shall automatically forfeit their position. The
office of an Officer or Official shall be vacated if such person is subject
to a decision of the Football Association, that such person be suspended
from holding office or from taking part in any football activity relating
to the administration or management of a Football Club.7 Members of the
Committee shall constitute a quorum for the transaction of business.
7. The Committee shall have the powers to cancel or suspend a player’s
registration if they deem the conduct of the player undesirable, provided
that the player or representative shall have the right to appeal to a
disciplinary sub committee.
8. To qualify for membership of the Club, all teams shall as far as is
practical comprise of young persons of the appropriate age group who live
in the local community. Such persons shall form the majority of the team
members except at the discretion of the committee.
9. Each team must be in the charge of a responsible person at all times
before, and during every match, and at all events organised by the Club,
and at any other competitions or events the Club enters.
The rules of the Club along with the Rules and Regulations of The Football
Association Ltd, and all affiliated leagues and competitions, which the
Club participates, must be adhered to.
10. The Club shall be affiliated to Staffordshire Football Association
each year and be regulated by the rules of this local FA body.
11. The junior members must pay a match day subscription, the amount,
which will be set at each year AGM, as, the committee decide. It is the
responsibility of the team manager to ensure that all players pay their
fees and that fees are paid into the club promptly.
Member’s failure to pay the fees for three consecutive weeks will
automatically result in suspension from the team, except in special circumstances
where upon the disciplinary sub committee will decide.
12. Monies to be raised by members subscriptions, Annual draw, social
events, grant aid, donations and other ways agreed by the committee.
The Committee shall be responsible for the collection, generation and
distribution of funds necessary for the procurement of kit, equipment,
and facilities, and to support the payment of league fees plus donations
for other activities.
All secondary fund raising must be accounted for in the main accounts.
Money raised will be transferred to the main accounts and be the property
of the club. Any team wishing to use such funds for the payment of equipment
or expenses for their team will apply to the Club committee for such funds,
which will be awarded to the team by the committee on each individual
case presented, taking into account such things as, Current financial
situation of the club, necessity of the requirements, and past/ present
performance of the team in question in generating such funds into the
Club.
13 It is the responsibility of any residing committee to ensure that all
funds and assets are maintained and passed on to subsequently elected
committees. In the event of a committee not being elected all funds and
assets to be passed onto like- minded groups as a donation.
14 Any motions carried by the committee shall be recorded and monetary
accounts tabulated such that they are available for inspection by the
members. The accounts shall be independently examined prior to the AGM.
A copy of any financial statement shall on demand be forwarded to The
Affiliated Association.
15 Members resigning from the committee, or teams, or individuals withdrawing
their association with the Club shall have no claim to any funds or assets
unless sanctioned and approved by the committee.
16 Amendment of this constitution shall be by simple majority of members
of the present committee, present and voting at a committee meeting, and
approved by a two-thirds majority of individual members at the AGM.
A Club shall not alter its constitution or make a material change in financial
structure without prior notification to The Association.
17 The Club Committee will elect a Child Welfare Officer who will act
in accordance with the requirements of the Football Association as directed
through our affiliated Staffordshire FA.
18 The Code of Conduct developed and agreed by the committee will be created
and reviewed each year and cover the conduct of all involved with the
Club, Players, Managers, Coaches, First-aiders, Parents, etc.
19 The Club will adopt an equal opportunities policy in all areas of the
club involving all matters of Gender, Colour, Sexual orientation, race,
nationality, ethnic origin religion or ability.
20 The club will ensure that the recruitment of Committee members, Managers,
Coaches and Players is in line with the recommendations of the Staffs
FA with respect to qualifications, training and scrutiny by the relevant
organisations.
21 The Club will encourage the ongoing training of all club members with
particular emphasis on Coaching, Child Protection, refereeing and administration.
22 The Club will implement all Staffs FA recommendations with respect
to Child Welfare and ensure that all Club Members are informed of this
initiative and actively implement the appropriate strategies.
23 In order to ensure maximum retention of all areas of Club membership
it will enlist the opinion of all areas of the club through management
communication and formal questionnaire events throughout each year.
24 All team managers will be required to attain a minimum of level 1 certificate
in football coaching with also Child protection and Emergency aid.
This constitution was adopted as the constitution of the Brownhills Community Colts Football Club at the AGM September 2005.
Signed. Date.
Chairman…………………………………… …………………
Secretary…………………………………….
…………………
The Child Protection Policy of Brownhills Community Colts Football
Club.
This policy outlines the recognition of Brownhills Community Colts Football Club with regards to the protection of Children whilst in the pursuit of Junior League Football activities.
The Club recognises its responsibilities in the understanding and implementation of the Football Association Child Protection Policy and the obligations it entails.
Clear practices and procedures are to be adopted in line with the FA policy, which Brownhills Community Colts fully support.
These policies and procedures are outlined in the Football Association Child Protection Policy issued May 2000 and updates as they are issued.
The aims of the Child Protection policy are:
1. To Develop a Positive and Pro active position in order to best protect
all children and young people who play football, enabling them to participate
in an enjoyable and safe environment.
2. To deliver quality assured child protection training for all club members
and officials through approved FA training courses.
3. To demonstrate best practice in the area of Child Protection.
4. To promote ethics and high standards through football.
The key principles of this policy are:
1. The child’s welfare is, and must always be the paramount consideration.
2. All children and young people have a right to be protected from abuse
regardless of gender, age, disability, culture, language, racial origin,
religious belief or sexual identity.
3. All suspicions and allegations of abuse will be taken seriously and
responded to swiftly and appropriately.
The process by which Child protection issues are dealt with are adopted
from the policies and procedures outlined by the football association.
A Child Welfare Officer is appointed by the club to deal with all matters
appertaining to Child protection and will be trained in accordance with
the FA requirements for such a position.
All issues which are recognised by any club official, as being of a child protection nature are to be reported to the child protection officer who will then instigate the actions as outlined by the Football Association Policy.
All issues of this nature will be treated in the utmost confidence and must not be disclosed to any person or body without the agreement or request of the Child Welfare Officer.
The term ‘offence’ shall mean any one or more of the offences outlined in the schedule 1 of the Children and young persons Act 1993 and any other criminal offence which reasonably causes the Football Association to believe that the person accused of the offence poses or may pose a risk of harm to a child or young person.
Issue 1. December 2001.
Coaches / Managers/Team Officials.
The Coach / Manager/Official should:
1. Encourage his players to play the game in a fair manner showing respect
to other players, officials and spectators.
2. Adopt the Staffs FA guidelines on Child Protection and attend regular
update training to maintain awareness. Be ware at all times of there own
responsibilities in the area of Child Protection and be diligent in its
implementation.
3. Welcome the opposing team at home matches and remain with the opposition
until they have vacated the dressing rooms area and moved to the field.
4. Set a good example in terms of behaviour, including abusive language
before, during and after each game as well as training sessions and any
other Club event.
5. Show no prejudice to any player despite his/her colour, gender. Sexual
orientation, race, nationality, ethnic origin, religion or ability.
6. Never refuse a player the privilege of attending training sessions
or becoming a member of the Club unless the person concerned is suspended
or banned by the appropriate committee/ Association.
7. Ensure that He / She is never in a one to one situation with any player
from his team unless given the full agreement
8. Have a realistic expectation level of all players, ensuring that all
taking part are treated in a manner so as not to exert undue pressure
regarding performance levels attained.
9. Be responsible for the facilities, kit, and equipment allocated to
them by the club ensuring they are kept in good condition and handed back
in full at the appropriate time.
10. Adhere to all rules set out by the F.A, Local League and the Club.
11. Be responsible for the behaviour of all spectators at their games.
12. Notify in the event of a home game being called off the following:
a. Opposition.
b. Referee.
c. League match Secretary.
d. Club General Secretary.
e. Team Players.
13. Notify in the event of an away game being called off the following:
a. Club General Secretary.
b. Team Players.
14. Phone match report to Press officer including goal scorers, man of
the match and other relevant details before 7.30pm.
15. Home match reports to be taken to the Club Registration Secretary
on the day of match to be forwarded on to the League Match Secretary immediately.
16. Mini Soccer managers to notify the following in the event of their
games being called off or not being able to field a team:
a. Mini Soccer centre manager they are due to attend.
b. Club General Secretary.
17. All money collected on behalf of The Club to be paid in on Thursday
evenings at the clubs weekly gathering.
18. All Registration documents to be forwarded to the Club Registration
Secretary who will register player with the club then forward on to the
League Registration Secretary in the agreed manner. Managers will only
forward to League in special circumstances as agreed with the Club Registration
Secretary.
19. Know that the Club General Secretary or Registration Secretary can
only sign transfer forms on behalf of the club. All transfers will be
sanctioned by Transfer and Registration Sub Committee; with will be convened
by Registration secretary at the earliest convenience. Managers to be
made aware that in the event of this activity NO player is to play until
cleared with this Committee and League Registration Secretary.
Players.
All Players Should:
1. Play the game in a sportsmanlike spirit ensuring fair play at all times.
2. Play in the designated colours of the club as requested by His / Her
Manager, ensuring that shin pads are worn and covered by socks with shirt
smartly tucked into shorts.
3. Show no prejudice to any player despite his/her colour, gender. Sexual
orientation, race, nationality, ethnic origin, religion or ability.
4. Show respect for the Match officials and accept decisions made without
discent.
5. Show respect for all spectators and opposition players before, during,
and after each game.
6. Pay the designated match day subs at the time when requested by the
Team manager. Failure to do so will render them liable to suspension from
the team until paid up.
7. Players should ensure that their personal expectations and the expectations
of others are within attainable levels taking into account ability.
8. Players will respect the kit and facilities offered by the club and
return all club equipment upon leaving the club.
9. Accept decisions made by Team managers and be prepared to be substituted
at any time.
Parents/ Spectators.
All Parents and Spectators Should:
1. Show no prejudice to any player despite his/her colour, gender. Sexual
orientation, race, nationality, ethnic origin, religion or ability.
2. Show respect for the League, Mini Soccer Centre and Match officials
and accept decisions made without discent.
3. Show respect for all spectators and opposition players before, during,
and after each game.
4. Ensure that their child is taken and collected to and from matches
and training sessions.
5. Support the team manager in all aspects of the team, showing understanding
for the decisions made and the time given to the running of the team.
6. Have realistic expectations of the attainments of the individuals and
the team. Success is not just measurable on winning trophies but on the
level of enjoyment had by all involved.
Brownhills Community Colts Management Committee are fully committed to
the above document and will ensure that it is carried out in full by all
members of the Football Club.
Anyone who openly or wilfully flaunts this document is liable to discipline
by The Club Committee.
Issued By:
……………………………………….Club
Chairman.
……………………………………….Club
General Secretary.
Issue 2 July 7th 2005.
Football Tour Policy
1. If more than one team intends participating in the Tour, a committee should be formed. The committee should consist of one or more representatives from each team, plus an independent representative from the club. Ie General Secretary/ Treasurer / Chairman.
2. Details of Tour or tournament should be obtained from two tour operators, most tournaments abroad can be arranged be most reputable sports tour operators which give a choice of price and package.
3. When committee has reached agreement, a parents meeting should be arranged, at which point details of choice of venue, price for players and price for supporters should be discussed.
4. At the above meeting it should be made clear to players and parents alike the cost of the trip, fund raising activities and none refundable deposits requirements.
5. Managers should familiarise themselves with the tour / competition rules as soon as possible paying particular attention to venues and Age groups, understanding that at present age bands are different in Continental Europe and USA than they are in UK
6. A programme of fund raising events should be discussed and agreed by the Sub-committee, these events should be approved by club, and should not detract from club events.
7. Where possible an estimate of monies each event will raise should be calculated and presented at parents meeting.
8. Committee needs to assess cost of trip versus anticipated monies raised
to determine how much each player contributes towards trip.
9. Suggested method of calculation. There are various fund raising events,
which can contribute towards the payment. Ie Penalty shoot-out, sleepover,
race nights, supermarket bag-packs etc. If the cost of the trip by player
works out at £200.00 then it must be made clear that each player
needs to raise that amount, if that player brings in £25.00 in sponsorship
for a penalty shoot-out then this is deducted from his cost of £200.00.
If 10 boys attend a bag-pack and £500.00 is raised then each is
attributed with £50.00 and a consequent reduction is made from their
total. If any player chooses not to participate in fund raising, they
can pay their costs in full.
10. It needs to be made clear to all, that at the specified time for final payment to the tour operator, all individual targets need to have been reached, otherwise outstanding amounts need to be paid in full.
11. If players fall short in their fund raising amounts then they will pay the balance. If this is not possible, the player’s situation will be referred to the sub-committee for final decision.
12. All monies paid to the Club via the normal methods on Thursday evenings using the appropriate documentation should be identified as tour payments and should be made clear if it is “Fund Raising” money or payments from Parents, players or supporters towards cost of their trip.
13. Regular finance meeting need to be held between Sub-committee and Treasurer to agree all monies in “Tour Fund”
14. All interim invoices and final invoices must be addressed to Brownhills Community Colts and not any individual.
15. A final list of all individuals, players and families must be submitted to the Club General Secretary before setting off on the trip, also contact sheet needs to be filled in by everyone.
16. It is advisable to fill in an E111 form, obtained from the Post Office.
17. Parents not accompanying their child on tour should sign a consent form to agree to medical treatment if required and any additional costs incurred to club while on tour.
18. All travel documents ie Passport, E111 should be checked by Team / Club officials at least 4 weeks prior to the visit to enable any rectification to be made in time for the departure.
19. Most Tour operators offer insurance packages, which are an extra cost to the individuals. The Club make no provision for Individual insurance for injury or loss and all participants should be aware of this and If required advised to take out their own insurance cover as they feel necessary.
20. Club officials organising the tour must ensure they have adequate numbers of nominated helpers who have undergone the relevant CRB checks and have participated in the Football Child Protection Course. Also First aiders are required to be nominated with the appropriate training qualifications.
Issue 1 September 2004.
Useful to know!!
Training.
In order to keep our pitches in good condition,and up to the standard
that you would expect your team to play on when you are away from home
you are not allowed to use them as a training facility there is plenty
of room to set up elsewhere on site.
Registrations.
All registrations to go through registration secretary. To de register
a player contact secretary, tear registration form from book, and hand
to secretary who will send to League.
Match
Forms.
Match
forms for 11 a side to be completed if playing at home and taken to Dave
Fenton who will forward on to league.
Results.
All
home game results are to be telephoned in to the leagues nominated contact
for your age group at the prescribed time. Also ring Dave Vale and let
him know of score and any incidents which he may be asked questions.
Match
Reports.
If
you want match reports published in local newspaper contact Press secretary
Warren Parry on 01543 453986 mobile : 07880745364 or by e mail julie.parry@breathe487.fsnet.co.uk
Before 8.OOpm on Sunday evenings.
Meetings.
It
is important that all committee members attend club meetings as called.
If non-attendance is required then apologies are needed.
Secondary Funding.
All
funds raised secondary ie match raffles etc must be paid into the club
on Thursday evenings.
Referees.
If
a referee is not allocated to your game contact the club secretary who
will advise if one can be found. This avoids two or none turning up.
Child
Protection.
The
club Child protection officer is Dave Fenton and can be contacted on 01543
373794 or 07887 830464. Remember we all have a responsibility in this
area.